Happy Scribe

About us

Imagine a job where you have a global impact. Imagine a job where you help people save thousands of hours every day. Now, imagine a job where the work you do today will have a lasting and sustainable impact in society. This what our team strives for at Happy Scribe Wondering who we are? We’re building the future of transcription & subtitles services. ✨ We’re a team of 6 youngsters based in Barcelona. ✨ We’re an independent bootstrapped business. ✨ We’re growing 20% MoM
Everyone gets involved when defining what we want to build next. These are some of the most creative moments of the last trip.
We don't need fancy things, the company was born on top of a washing machine.
We have a Library, a quiet space dedicated to learning. This is the perfect place to dive deep into a new topic.
When traveling, everyone gets a chance to prepare their specialty for the others.
Kayaking in the freezing cold water of Sweden.
The homepage!
The Editor

Product

The homepage!
The Editor

Some numbers

40y.

Transcribed

Work methodology

**We're going All-In.** This project was conceived in the living room of a student accommodation in Dublin. In little time we've grown it to a profitable business used by more than 600k people with revenue in the seven figures — *with no outside investment*. And we're just getting started.

Looking for

**The Time is Now.** Happy Scribe is time-dependent, and working at a big cool tech company probably not. Solving transcription is arguably one of the most important AI problems and arguably one of the most impactful problems of this decade. It doesn't come up every day the opportunity to be employee #<10 on a growing startup that really has huge potential for impact.

Happy Scribe's job offers

Project Manager – AI & Production

We're looking for a proactive Project Manager to lead human-made linguistic projects and help build new AI-powered workflows for production processes.

🎯 Responsibilities

  1. Manage projects end-to-end: Take over after deals close, directly engage with clients, understand project needs, identify challenges, and establish success metrics and requirements.
  2. Vendor management: Source, select, negotiate with, and manage linguists and agency partners. Ensure resources are available and relationships maintained.
  3. Monitor quality and progress: Track real-time project progress. Execute or automate quality checks. Deliver high-quality outputs and proactively communicate issues to clients.
  4. Client communication and escalation: Serve as the main contact during production. Manage expectations, handle escalations, and resolve issues independently or escalate when required.
  5. Build and optimize AI-powered workflows: Identify manual or repetitive processes to automate with AI, improving efficiency in areas like quality checks, planning, and resource allocation.
  6. Strategic improvement during downtime: Use slower periods to enhance systems, analyze past projects, and prep for future demand.
  7. Prioritize efficiently: Manage multiple projects across languages and timelines, making clear decisions on priorities.
  8. Data-driven approach: Leverage project metrics for smarter resource allocation, pricing, and process improvement. Build dashboards and reports for performance visibility.

🛠️ Requirements

  1. 2–3 years of project management experience, ideally in the language/localization industry or a fast-paced production setting
  2. Track record of managing projects through the full lifecycle, including scoping, planning, delivery, and completion
  3. Strong client-facing experience, including handling demanding clients and quality escalations
  4. Proficiency with AI tools and automations (e.g., building prompts or workflows using tools like Claude, n8n, Zapier)
  5. Excellent prioritization and time management skills
  6. Solution-oriented mindset with the ability to address and resolve issues quickly
  7. Ability to work autonomously and escalate blockers appropriately
  8. Fluency in English; additional languages are beneficial

🤗 We offer

  1. Supportive culture built on trust, independence, and autonomy
  2. Remote-first, office-encouraged environment with flexible working hours
  3. Access to a creative and vibrant office space in Gràcia, Barcelona
  4. International, English-speaking team environment
  5. Competitive salary among the top in Barcelona’s startup scene
  6. Equity opportunities
  7. Generous vacation policy
  8. Modern hardware to support your productivity
  9. Private health insurance (with partial company coverage)
  10. Monthly savings plan for meals, transport, or childcare
HybridOffice
Barcelona, Spain
Artificial IntelligenceData AnalyticsProject Management
Check offer >

Tech stack

RubyPostgreSQLJavaScriptReact

About the team

6

employees

5

nationalities

Benefits and perks

  • workFromHome

    Work from home

  • trainingBudget

    Training budget

  • flexible

    Flexible schedule

  • food

    Food & drinks

  • stocks

    Stocks options

  • +Team Retreats — So far we've been to Paris, Mallorca, the Pyrenees, Aran Islands, Dublin and Sweden...
  • +1 book/mo + e-learning platforms of your choice — we truly want you to learn.
  • +Happy Scribe is an equal opportunities employer. We welcome all applications from all people and all walks of life — variety
  • +English-only speaking environment.
  • +Competitive salary and equity.

Location

Barcelona, Spain